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Electronic Patient Records

Statement of Intent for Attleborough Surgeries

 

New contractual requirements came into force from 1 April 2014 requiring that GP practices should make available a statement of intent in relation to the following IT developments: 

  1. Summary Care Record (SCR)
  2. GP to GP record transfers
  3. Patient online access to their GP records
  4. Data for commissioning and other secondary care purposes  

The same contractual obligations require that we have a statement of intent regarding these developments in place and publicised by 30 September 2014. 

Please find below details of the practices stance with regards to these points.

 

Summary Care Record (SCR)

NHS England requires practices to enable successful automated uploads of any changes to patient’s summary information, at least on a daily basis, to the summary care record (SCR) or have published plans in place to achieve this by 31 March 2015.

Having your Summary Care Record (SCR) available will help anyone treating you without your full medical record. They will have access to information about any medication you may be taking and any drugs that you have a recorded allergy or sensitivity to.

Of course if you do not want your medical records to be available in this way then you will need to let us know so that we can update your record. You can do this via the opt-out form available on our website or from the surgery reception.

Attleborough Surgeries can confirm that your SCR is automatically updated on at least a daily basis to ensure that your information is as up to date as it can possibly be.

 

GP to GP Record Transfers

NHS England requires practices to utilise the GP2GP facility for the transfer of patient records between practices, when a patient registers or de-registers (not for temporary registration).

It is very important that you are registered with a doctor at all times. If you leave your GP and register with a new GP, your medical records will be removed from your previous doctor and forwarded on to your new GP via NHS England. It can take your paper records up to two weeks to reach your new surgery.

With GP to GP record transfers your electronic record is transferred to your new practice much sooner.

Attleborough Surgeries can confirm that GP to GP transfers are already active and we send and receive patient records via this system.

 

Patient Online Access to their GP Record

NHS England requires practices to promote and offer the facility to enable patients online access to appointments, prescriptions, allergies and adverse reactions or have published plans in place to achieve this by 31 March 2015. This facility is in place.

By 31 March 2016 GP Practices will be required to offer incresed access to patients medical records on-line where appropriate and subject to the application of national safeguards.  This facility is in place. 

Requesting access to your detailed coded record will follow the best practice requirements detailed in the Health Records Act.  All requests must be made in writing and ID verification will be required; this will be asked for even if previously provided when registering for on-line access. This is because your detailed coded record is extremely important and we must ensure that we have your confirmed identify for the purpose of releasing this data.  All requests will be processed by the Practice within 40 days. It should be noted that only coded clinical activity will be available to view, which is a representation of your clinical record. No appointments will be available to discuss your coded record with a clinical member of staff once released.

We currently offer the facility for booking and cancelling appointments and also for ordering your repeat prescriptions on-line.  this is delivered by a secure link between the Patient Access online system and our clinical system.  If you do not already have a user name and password for Patient Access - please ask at reception.

 

Data for commissioning and other secondary care purposes

It is already a requirement of the Health and Social Care Act that practices must meet the reasonable data requirements of commissioners and other health and social care organisations through appropriate and safe data sharing for secondary uses, as specified in the technical specification for care data.

At Attleborough Surgeries we have specific arrangements in place to allow patients to “opt out” of care.data which allows for the removal of data from the practice. Please see the page about care.data on our website.

Attleborough Surgeries can confirm these arrangements are in place and that we undertake annual training and audits to ensure that all our data is handled correctly and safely via the Information Governance Toolkit.

 

29th March 2016



 
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